City Council

1. Open Forum

File 2026-0215 · Information · Administration

Residents may address the Council on any matter not on the agenda.

Speakers are asked to state their name and address and to keep remarks to three minutes. The Council does not take action on open forum items at the same meeting.

1. Approval of Minutes

File 2026-0216 · Consent · Administration

Approval of the minutes of the previous regular meeting.

Recommendation: Approve the minutes as presented.

2. Approval of Claims

File 2026-0203 · Consent · Finance

Approval of the list of claims for payment.

The claims list includes payroll, utility payments, the fourth pay request on the water tower rehabilitation and routine operating expenses. The full list is attached.

Recommendation: Approve claims in the amount of $412,318.55.

Fiscal impact: $412,318.55 from the funds shown on the claims list.

Attachments:

• Claims List.pdf (1.7 KB)

3. Water Tower Rehabilitation: Pay Request No. 4

File 2026-0208 · Consent · Public Works

Fourth progress payment for interior and exterior painting of the water tower.

The contractor has completed the interior coating and 60% of the exterior work. The City Engineer has reviewed the pay request and recommends payment less 5% retainage.

Recommendation: Approve Pay Request No. 4 in the amount of $96,250.

Fiscal impact: $96,250 from the Water Fund.

Attachments:

• Pay Request No. 4 - Water Tower.pdf (1.2 KB)

4. Temporary On-Sale Liquor License: Elm Prairie Fire Relief Association

File 2026-0205 · Consent · Administration

Temporary liquor license for the Fire Relief Association fall dance.

The Fire Relief Association has applied for a one-day temporary on-sale liquor license for its annual fall dance at the fire hall. Proof of liquor liability insurance is on file.

Recommendation: Approve the temporary license, subject to approval by the state Alcohol and Gambling Enforcement Division.

Fiscal impact: $25 license fee.

1. Preliminary Plat: Prairie View Second Addition

File 2026-0202 · Public Hearing · Community Development

A 38-lot single-family subdivision on 14 acres east of County Road 7.

The developer requests preliminary plat approval for 38 single-family lots, one outlot for stormwater and an extension of Meadow Lane. The Planning Commission held the public hearing and recommends approval with nine conditions covering park dedication, a development agreement, stormwater and a second access before the 20th building permit.

Four residents of Meadow Lane commented on construction traffic. Condition 6 routes construction traffic to County Road 7.

Recommendation: Approve the preliminary plat subject to the nine conditions recommended by the Planning Commission.

Fiscal impact: Developer pays all public improvement costs through the development agreement.

Attachments:

• Prairie View Second Addition - Preliminary Plat Narrative.pdf (1.5 KB)
• Planning Commission Conditions of Approval.pdf (1.3 KB)

1. Keeping of Backyard Chickens

File 2026-0207 · Ordinance · Community Development

An ordinance allowing up to four hens on residential lots with a permit.

The ordinance would allow up to four hens, and no roosters, on single-family residential lots with an annual permit. Coops must be at least 10 feet from property lines and 25 feet from neighboring homes.

The Planning Commission recommended approval 5 to 1. The dissent preferred a limit of three hens.

Recommendation: Approve the reading and schedule the next reading and adoption for the next regular meeting.

Fiscal impact: Permit fees are expected to cover administration.

Attachments:

• Draft Ordinance 2026-07 - Backyard Chickens.pdf (1.4 KB)

2. Resolution Accepting a Donation from the Elm Prairie Lions Club

File 2026-0210 · Resolution · Parks and Recreation

Accepting $40,000 from the Lions Club toward the Central Park splash pad.

The Lions Club has offered $40,000 toward construction of a splash pad in Central Park. Under Minn. Stat. § 465.03, the Council must accept a gift by resolution adopted by a two-thirds majority.

Recommendation: Adopt Resolution 2026-44 accepting the donation with thanks.

Fiscal impact: $40,000 in revenue to the Park Improvement Fund.

Attachments:

• Lions Club Donation Letter.pdf (1.2 KB)

1. 2025 Annual Audit Presentation

File 2026-0213 · Information · Finance

Presentation of the City's 2025 audited financial statements.

The City's auditor will present the 2025 financial statements and the management letter. The opinion is unmodified. The management letter repeats the usual finding on limited segregation of duties, which is common in cities with a small office staff.

Recommendation: Receive and file the audit.

Fiscal impact: None.

1. Labor Negotiations Strategy: Public Works Bargaining Unit

File 2026-0206 · Closed Session · Administration

Not public under Minn. Stat. § 13D.03 (labor negotiations).